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Reminders

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KanBo licenses having this feature:

Free

Team

Professional

Business

Enterprise

Strategic

In this article:

Overview

A reminder is a personal card date, visible only to the user who creates it. It can be useful for organizing your work. Unlike the other card dates, it has an individual character. Use it to remind yourself why and when the card is important to you by receiving a notification. Make sure you don’t forget important tasks.

The reminder icon is marked with the user symbol to show its individual character .

Example: Card dates in the card details section. This card has a due date of May 29, an Installation card date of May 17, and a Learn to use reminder of May 27.

Your reminders will be marked on your timeline in Kanban view. No one else can see them.

The color of the reminder changes from gray to orange as the deadline approaches. An overdue reminder is red.

An overdue reminder will stop glowing red when the card receives a status with the role Completed. If the reminder was for something unrelated to the completion of the card, delete it manually when it is no longer needed.

The reminder is the only date that leaves no trace in the activity stream. Only the person who set the reminder can see it and can be notified about it.

Adding reminders

To add a reminder:

  1. Open the card.
  2. On the card details section, select + Add date, and then select Reminder.
  3. Select the exact date and time, and then confirm with the Save button.

Managing reminders

Existing reminders can be edited. You can modify the date, time, and name of reminders.

To change the name of the reminder:

  1. Open the card.
  2. On the card details section, select the reminder, and then select Rename.
  3. Enter a new name and confirm with the Save button.

To change the date or time of the reminder:

  1. Open the card.
  2. Select the reminder, and then select Change date.
  3. Select a new date and time, and then confirm with the Save button.

Removing reminders

To remove a reminder:

  1. Open the card.
  2. On the card details section, select the reminder, and then select  Remove.

FAQ

Follow the scheduling cards guide for information about adding, editing, and deleting card dates.

You can turn the sound on or off by toggling the sound option in the notification settings.

Yes, you can enable email messages about unread notifications in KanBo. Please note that an email message will only come if the notifications have not been read in KanBo. If you are active in KanBo and read notifications on a regular basis, you will not receive an e-mail about them.

Yes, use Calendar view for the classic way of presenting time or Gantt chart view to see more time dependencies between cards. Try also our new Timeline view if you need to focus on organizing the order of tasks.

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