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Time Tracking

In this article:

Overview

Time Tracking is a feature that allows users to enter the hours they spent working on the task in the cards. By keeping a systematic record of hours, we can find out how much time we actually need to complete specific tasks, which will help us plan our work better in the future.

The time entry in a card consists of the date and the exact number of hours incurred on that specific day. In addition, it is possible to describe the activity. You can also decide whether this time should be billed or not.

The Time Tracking section is located under the Resourcing tab of a card.

Example: Adding time entry in the Responsible fishing card.

You can view all the hours you've entered into the cards throughout KanBo in the My Time Bookings section.

The hours entered in the cards by KanBo users add up, and the exact time tracking data is displayed in a table in the Time Tracking section. This data can be exported.

Adding time entry

You need the Basic, Enterprise, or Strategic License to work with the Time Tracking features.

To add a time entry to a card:

  1. Open the card.
  2. Go to the Resourcing tab.
  3. On the Time Tracking section, select + Add time entry.
  4. Select the date and enter the time (hours).
  5. Check the box if you want this time to be billable or not.
  6. You can add a description explaining what exactly you were doing.
  7. Confirm with the Add time entry button.

You can also summarize and enter the hours incurred in different cards in the My Time Bookings section.

Editing time entry

You can only edit your own time entry.

To edit the time entry in the card:

  1. Open the card.
  2. Go to the Resourcing tab.
  3. On the selected time entry, go to More (the three-dots menu), and select  Edit time entry.
  4. Make changes and confirm with the Save changes button.

Deleting time entry

You can only remove your own time entry.

To delete the time entry in the card:

  1. Open the card.
  2. Go to the Resourcing tab.
  3. On the selected time entry, go to More (the three-dots menu), and select  Delete time entry.
  4. Confirm that you want to delete this time entry with the Yes, I am sure button.

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