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List View

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In this article:

Overview

The List view is a type of space view. The cards are displayed as separate rows in a vertical list format. The List view is often used when a more detailed and structured representation of tasks is required. It’s a great option for tablet and mobile users.

While the most common way to organize a KanBo space is horizontal card grouping (Kanban view), with columns representing the different stages of a workflow and cards representing the tasks, the List view allows you to organize your cards vertically instead.

The following example shows the List view with the grouping by users option. The cards are grouped and displayed as separate rows in a vertical list format.

Example: Cards grouped by users in the List view.

This can be useful in some cases, such as when a workflow has a large number of steps or when the steps are more complex and require more detailed breakdowns. 

It is a good option if your cards contain a lot of detail. The List view gives you a better understanding of the tasks. This is a more card-oriented view. Using vertical lanes can make it a little bit easier to see the relations between cards and understand how they fit into the overall structure of the workflow.

See how to expand subcards with display settings. Display settings allow you also to group and sort cards in List view in a variety of ways.

Try also to combine horizontal and vertical grouping of cards into a two-dimensional card grouping way called Kanban Swimlanes.

Creating cards in the List view

To create a card:

  1. On the chosen grouping field, select the “+” icon at the top of the field. 
  2. Enter the name of the card.
  3. Optionally you can select a card template, add a start and due date, or add card users.
  4. Select Create card.

Example: Creating cards in the List view.

Usage examples

Who and why can use the List view? See examples of situations where it can be useful.

  • Construction Team On-Site
    • Why List View? Perfect for tablets, vertical scrolling suits handheld devices.
    • Use Case: Site managers can view daily tasks, grouped by phase (e.g., groundwork, framing, electrical).
    • Benefit: Easily scroll through tasks while on the go, assign workers, and update progress without needing a laptop.
  • Healthcare Administration
    • Why List View? Organize by the staff member or shift for clarity.
    • Use Case: A hospital’s admin team can group tasks by nurse or doctor to manage shift responsibilities.
    • Benefit: Quickly see who’s assigned to what, ensuring smooth transitions between shifts.
  • IT Support Team
    • Why List View? Helps prioritize tickets by urgency or type.
    • Use Case: Group support tickets by severity (Critical, High, Medium, Low) or by technician.
    • Benefit: Quick visual sorting helps ensure critical issues are not missed.
  • Logistics & Supply Chain Teams
    • Why List View? Track shipment tasks or inventory checks by location or handler.
    • Use Case: Warehouse managers can view tasks by dock or delivery day.
    • Benefit: Easily update and check off items using a tablet while walking the floor.
  • Marketing Department
    • Why List View? Great for tracking deliverables across multiple campaigns.
    • Use Case:Marketers can group tasks by campaign or team member to manage asset creation, deadlines, and publishing.
    • Benefit: Visual clarity on who owns what and what’s pending or complete.

FAQ

Yes, you can create many views of the same type and share them with other space users. You can also create your personal views.

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