Space Cards
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In this article:
Overview
Cards are the basic and multifunctional building blocks of KanBo. A special type of cards are space cards, which allow you to represent entire spaces in the form of cards. This way you can visualize the summary of a particular space and then manage it just like a regular card.
On the front of the space card you can see the progress of the space realization. There is information about the number of cards not started, in progress, and completed. You can also see how many cards are overdue. This data is presented in the form of a pie chart.
The data displayed on the chart depends on the card dates and the card status roles.
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The diagram with data showing the current state of the space completion.
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The number of days remaining from today to the end date of space in space details. If no space end date is entered, KanBo assumes it is the latest start or due date of one of its cards.
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All cards with statuses that have Not started or In Progress status roles.
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All cards with a status that has the role Completed divided by the total number of cards.
Parameters shown in the diagram:
- Not started – cards that are not late and have statuses with the Not started role.
- Doing – cards that are not late and have statuses with the In progress role.
- Completed – cards with statuses that have the Completed role.
- Late – cards whose start date has passed, and they still have a status with the Not started role or overdue cards with the status that has the Not started or In progress role.
If we click on the front of the card, we can see that the space card opens and has exactly the same structure as the standard card. The only difference is the Space Card tab, where you can see the same info as on the front of the card.
This means that you can use this card just like any other card. You can add its due date and change its status. After changing the tab to the Content tab, you can add card elements. Card relations are also allowed.
Creating space cards
To create a space card:
- Copy the URL of the space you want to monitor.
- Open the space where you want to place the space card.
- Use any way of creating cards.
- Paste the space link in the card name field.
- Select Add space card.
The name of the space automatically becomes the name of the card, and the start and end dates of the space are rewritten as the start and due dates of the space card.
Card types
You can customize the view of your space card by selecting which types of cards to display. This feature enhances focus and relevance by allowing you to filter out unnecessary card types.
To select card types in a space card:
Open the space card you want to modify.
In the upper-right corner of the Space Card tab, go to More (the three-dot menu).
Under Card Types, use the toggles to enable or disable the card types you want to show:
Show standard cards – independent tasks (cards without parent card).
Show space cards – display cards that represent spaces.
Show mirror cards – display cards mirrored from other spaces.
Show archived cards – display cards that are no longer active.
Show subcards – display subcards associated with parent tasks.
The selected card types are instantly reflected in the visual representation of progress and data summaries within the space card.
Filters
KanBo allows you to filter cards within a space card using multiple criteria to focus on relevant work. You can apply one or more filters at the same time and choose whether all conditions must be met or if any of them will suffice.
To filter cards included in the space realisation chart:
- Open the space card.
- In the upper-right corner of the Space Card tab, select the filter icon
. - Choose the filtering mode:
Match all – displays cards that meet all selected filter criteria.
- Match any – displays cards that meet at least one of the selected filter criteria.
- Apply one or more of the following filters:
- Card members – filter by users assigned to the cards.
- Card status – filter by card status.
Card type – filter by standard, space, mirror, archived, or subcards.
Custom fields – filter by specific color-coded lists, labels, etc.
Dates – filter by start date, due date, creation date, completed date, or card age.
Card issues – Filter by cards that are blocked, delayed, or have time conflict issues with other cards.
To remove a filter, select the X next to the filter tag, or choose Clear all to remove all filters.
.Filtered results will update in real time, allowing you to visualize progress and workload distribution directly within the space card.
Tips & tricks
1. Manage your project portfolio
Space cards are a great tool for monitoring your projects. With intuitive charts, you can see the status of each space at a glance. Use space cards and create your own place to analyze the work progress.
Space cards are subject to the same work progression calculation as regular cards. You can analyze the progress of work in any grouping no matter whether it is a card status or any other custom field.
To create a space for project portfolio:
- Open your MySpace or create a new space.
- Create space cards.
2. Space card shortcuts
Use shortcuts to get to the analyzed space. Select the space name to open the space link. It works both on the card front and the Space card tab inside the card.
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