Timeline View
The Timeline view is a powerful feature that provides a visual representation of all cards that need to be completed over a specific period. It allows space users to see a project’s progress and deadlines in a single view, making it easier to plan and manage their work.
Example: Cards presented in the Timeline view.
Use this view to adjust the dates of your projects in a fast and easy way. Try to complete cards in sequence, not overloading yourself with too many activities at once. Use the Timeline view to control the workload and learn to prioritize your tasks.
The blue vertical bar in the center will highlight the present time unit (day/week/month/year etc.). This makes it easier for you to inspect the timeframes of card bars against the current date.
Watch the timeline and try to move tasks if there is too much to do, and place it where you can see free space.
Example: Adjusting card dates in the Timeline view.
Every card in the Timeline view is treated as a separate task. The relations between them are not important. There is even an option to hide card names and concentrate on scheduling work only.
The width of the card node depends on the card duration.
Example: Sometimes a card is too small on the chart to fit its name. Hover over a card to display its preview.
Learn more about the Timeline view:
Navigating the Timeline view
To navigate the Gantt Chart view, press and hold the mouse button on the chart and move left or right. You can also use the left and right arrows on the keyboard.
Current time bar
The Timeline view shows a timeline, marked with months, years, or other selected time scales. The timeline scrolls horizontally, allowing you to see how tasks are distributed over time.
The blue vertical bar in the center will highlight the present time unit. This makes it easier for you to inspect the timeframes of card bars against the current date.
Example: The arrows take you to the location of the card. The Timeline view with the daily scale.
When cards do not fit in the current view, small arrows appear along the edges of the window. You can click on it to move to the card.
Time scale
Depending on the project’s needs, you can set the appropriate time scale. Select a day, week, month, quarter, half-year, or year time range. The time scale drop-down menu is located on the top right part of the view.
Example: The Green Week space with the Timeline view with the monthly scale.
To change the time scale:
- Above the chart, select the
Scale button. - Select the scale type.
- Save the view changes.
Display settings
Adjust the Timeline view to your needs. Go to display settings, where you can:
- Group cards
- Filter cards
- Color card frames
- Set the card types
- Set row high (S, M, L, XL)
- Show/hide users on card nodes
- Reverse groups
- Hide empty groups
- Enable scroll-only mode (disable/enable editing on touch devices)
Creating cards in the Timeline view
To create a new card in the Timeline view:
- Open the space with the Timeline view.
- Select any date column (and grouping).
- Enter the name of the card, optionally select card details, and then confirm with the Add button.
Usage examples
Who and why can use the Timeline view? See examples of situations where it can be useful.
- Personal Task Management – Prioritizing Daily Work
- Why Timeline view? Offers a clear visual representation of tasks over time, helping individuals prioritize effectively.
- Use Case: Professionals can map out their daily or weekly tasks on the Timeline View, adjusting durations and sequences as priorities shift.
- Benefit: Enhances personal productivity by providing a structured overview of tasks, facilitating better time management, and focus on high-priority activities.
- Team Collaboration – Coordinating Project Timelines
- Why Timeline view? Enables teams to visualize task sequences and overlaps, fostering better coordination.
- Use Case: Project teams can use the Timeline View to align on task schedules, identify potential bottlenecks, and adjust timelines collaboratively.
- Benefit: Improves team efficiency by ensuring all members are aware of task timelines, dependencies, and can proactively address scheduling conflicts.
- Product Development – Managing Feature Releases
- Why Timeline view? Provides a chronological view of development tasks, aiding in release planning.
- Use Case: Development teams can plot feature development tasks on the Timeline View, ensuring a balanced workload and timely releases.
- Benefit: Facilitates smoother product launches by allowing teams to monitor progress, adjust schedules, and maintain a steady development pace.
- Event Planning – Scheduling and Execution
- Why Timeline view? Offers a sequential overview of event-related tasks, essential for successful execution.
- Use Case: Event coordinators can schedule tasks such as venue booking, invitations, and rehearsals on the Timeline View, ensuring all elements are addressed in order.
- Benefit: Enhances event management by providing a clear roadmap of tasks, reducing the risk of oversights and last-minute issues.
- Research Projects – Tracking Experiment Timelines
- Why Timeline view? Allows for detailed scheduling of research activities, crucial for project success.
- Use Case: Research teams can plan experiments, data collection, and analysis phases on the Timeline View, ensuring each step is allocated appropriate time.
- Benefit: Improves research efficiency by providing a structured timeline, helping teams stay on track and meet project deadlines.
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