The columns on a Kanban Board are called “lists,” as they are essentially lists of work items. A list is a collection of vertically-arranged cards. They may represent a set of ideas, things to remember or, what is the most popular, the different stages of a workflow. Each card on the board represents a specific task and the list in which it appears represents the current state of that work. 

You can use lists at three types of KanBo board views:

Read more about other board views.

A new Board with empty lists to fill

When a new Board is created, it has three default lists: “To Do“, “Doing” and “Done“. A card in the “To Do” list represent a task that needs to be started, while a card in the “Doing” list represent a task that is currently being worked on.

Initial lists may be different when you create a new board from the board template.

Add a new list and customize it in many ways. Check how to adjust it to your needs with list settings.

Go to list settings

In order to work more efficiently, adjust the settings of your lists and make the board view clear and practical. Change the colors and names of the lists with ease. Learn how to manage different types of them. 

If necessary, check how to properly delete it or just archive its cards.

three dots prog 1

Communicate with others by cards moving

The main purpose of lists is to allow you to move cards between them. When you move a card from left to right, it reaches the next state of the workflow. You can change card’s list by drag&drop.

Notice that you can also change card position inside the lists. Move it to the top when you need it to be the first task in the queue.

List types

There are five types of lists which depends on card grouping option. 

Card Grouping in KanBo

You can group by:

Change the order of lists

You can move your lists easily by drag&drop.

The lists order is especially important while grouping cards by statuses.

Find more list details

All lists are equipped with information on how many cards are belonging to them. You can find it on the left side. Some lists may have an additional description. It is visible on the right when available.

By pressing the + icon in the middle, you can create a new card with a feature corresponding to that particular list.

Progress measure icon

First icon at the name bar shows the type of card grouping. It always has a ring around. If you look closely, you may notice changes in its thickness. 

It symbolizes progress of task completion. There are three tasks on the list and two of them are completed. That is why 2/3 of the ring is thickened.

Visibility of lists

1. Hiding

There are two ways to hide lists you do not need at the moment.

  1. Collapsing the list by clicking  icon on the right side of the list name bar
  2. Hide empty groups option from Display Settings (it works only with empty lists)

Both you can see in the example below.

Remember to save your view changes.

2. Following

As easy as collapsing or hiding, you have also a chance to follow a List or Status. Make sure that you will not miss anything by setting a notification about changes.


Use card lists to categorize your tasks and add labels in different colors to customize your workspace. In case of big boards with many cards, use card filtering.

There is an option to select and add specific card to the board in Mind Map view.

Yes, you can decide which parts of boards you want to follow. There is an option to follow a list or status too.

Was this article helpful?

Please, contact us if you have any additional questions.