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Learn the Basics
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- Spaces
- Space Types
- Creating Spaces
- Adding Users to Spaces
- Space Activity Stream
- Following Spaces
- Space Details
- General Space Settings
- Duplicating Spaces
- Renaming Spaces
- Changing the Space Color and Icon
- Leaving Spaces
- Removing Users from Spaces
- Moving Spaces between Workspaces
- Moving Spaces between Different KanBo Environments
- Closing and Reopening Spaces
- Deleting Spaces
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Visualize Work
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Collaborate
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Level Up Your Work
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Work Securely
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Integrations
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- KanBo and Microsoft Teams Integration
- Notifying KanBo Users in Microsoft Teams
- Opening KanBo through Microsoft Teams
- Sharing Microsoft Teams Messages and Posts as Notes in Cards
- Adding KanBo Elements as Tabs in Channels
- Integrating Workspaces with Microsoft Teams
- Integrating Spaces with Microsoft Teams
- KanBo Link Unfurling
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- Exporting Space Views to Excel
- Visitors in Microsoft 365 Environments
- KanBo Autodesk BIM Integration
- KanBo and ServiceNow Integration
- KanBo and Zapier Integration
- Nintex Integration
- Seamless Import from Microsoft Planner to KanBo
- Creating Document Folders in Document Libraries Created by KanBo with Power Automate
- Creating KanBo Space Attached to Subfolder Created by Power Automate
- Advanced KanBo Actions in Power Automate
- Adding KanBo Modern Webpart to Your SharePoint Site
- KanBo and Azure Logic Apps Integration
- KanBo and Ui Path Integration: Usage
- Power Automate Integration: Triggers and Actions
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User Deactivation
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In this article:
Overview
In case of termination of cooperation, there is an option to deactivate the user. Remember that you can activate the user at any time.
Deactivated users can be identified by their striped icon avatar with their initials.

Example: Olivier Woodward is a deactivated user. His profile picture is gone, but his actions remain in KanBo.
Deactivated user:
- Cannot log in to KanBo.
- Has a deactivated status visible in their user profile.
- Comments and actions of the deactivated user remain on the cards and in the space.
- Are visible in all cards to which they are assigned.
- Are not visible in the workspace user list and the space user list.
- Cannot be added to cards.
- Cannot be mentioned.
- Will not be counted toward the number of KanBo licenses if they have been deactivated from any space collection in your KanBo.
- If the user is the only owner of the space, a person who deactivates them will be added as the owner instead.

After deactivating users, you will still be able to view their user profiles, including their profile picture and contact information. You can also see their user activity stream.
User deactivation
Only users with the Licenses role can deactivate a user.
To deactivate a user:
- On the Sidebar, select your avatar >
Settings >
Users.
- Hover over the user, go to More (the three-dot menu), and then select
Deactivate.
User activation
Only users with the Licenses role can activate a user.
To activate a user:
- On the Sidebar, select your avatar >
Settings >
Users.
- Go to Inactive users.
- Hover over the user, go to More (the three-dot menu), and then select Activate.
FAQ
Will a deactivated user's comments and actions remain on cards and spaces?
Yes, all actions from deactivated users are visible in the card and space activity stream.
Can you reactivate a previously deactivated user in KanBo?
Yes, you can reactivate a previously deactivated user.
What happens when deactivated user was the owner of the space?
If a deactivated user was the owner of a space, the person who deactivated them will be added as the owner instead.
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