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Archiving Cards

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In this article:

Overview

Once your card is no longer actual, you should consider archiving it. Archived cards are located in the space archive, but there is no difficulty in restoring them.

Example: Archived cards are marked with gray and white diagonal stripes. 

Archived cards are available in the space archive and can be viewed by any space user.

Example: Archived cards can be viewed but cannot be edited.

By default, archived cards disappear from the space view to allow users to focus on their current work. However, nothing prevents you from displaying them.

Example: Archived cards can be shown or hidden in the space view.

Archived cards can be displayed in a space along with other cards. Use display settings to show archived cards.

Space archive

To open the space archive:

  1. Open the space.
  2. On the space top bar, select More (the three-dot) menu, and then select Archive.

Use archive search to find the desired card. The results will show all cards with a query in the card name. If you need a more advanced search, use KanBo Search and limit the search scope to your space, select cards, and “is archived” option in search filters.

Archiving cards

See how to archive the selected card.

  1. Open the space.
  2. Open the card.
  3. On the top bar, select More (the three-dot menu), and then select Archive.
  4. Confirm your decision with the Archive button.

Use Quick Actions to get it done faster or Mass Actions to archive more cards at once.

Unarchiving cards

You can unarchive cards directly from the space archive. This is a convenient way if you want to restore more cards at once. You don’t have to open them.

To unarchive a card directly from the archive:

  1. Open the space with the archived card.
  2. On the top space bar select More (the three-dot menu), and then select Archive.
  3. Find the card and select Send to space below the card.

To unarchive a card from the card level:

  1. Open the card.
  2. On the top card bar select More (the three-dot menu), and then select  Send to space.

FAQ

Any card member can delete cards permanently unless this option is locked by the space owner.

Only space owners can delete spaces.

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