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Learn the Basics
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- Spaces
- Space Types
- Creating Spaces
- Adding Users to Spaces
- Space Activity Stream
- Following Spaces
- Space Details
- Space Dates
- General Space Settings
- Duplicating Spaces
- Renaming Spaces
- Changing the Space Color and Icon
- Leaving Spaces
- Removing Users from Spaces
- Moving Spaces between Workspaces
- Moving Spaces between Different KanBo Environments
- Closing and Reopening Spaces
- Deleting Spaces
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Visualize Work
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Collaborate
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Level Up Your Work
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Resource Management
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Work Securely
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Integrations
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- KanBo and Microsoft Teams Integration
- Notifying KanBo Users in Microsoft Teams
- Opening KanBo through Microsoft Teams
- Sharing Microsoft Teams Messages and Posts as Notes in Cards
- Adding KanBo Elements as Tabs in Channels
- Integrating Workspaces with Microsoft Teams
- Integrating Spaces with Microsoft Teams
- KanBo Link Unfurling
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- Importing Plans from Microsoft Planner to KanBo
- Exporting Space Views to Excel
- Visitors in Microsoft 365 Environments
- Adding KanBo Modern Webpart to Your SharePoint Site
- KanBo and Autodesk BIM Integration
- KanBo and ServiceNow Integration
- KanBo and Zapier Integration
- KanBo and Nintex Integration
- KanBo and Ui Path Integration
- KanBo and Azure Logic Apps Integration
- KanBo and Power Automate Integration: Triggers and Actions
- Advanced KanBo Actions in Power Automate
- Creating Document Folders in Document Libraries Created by KanBo with Power Automate
- Creating KanBo Space Attached to Subfolder Created by Power Automate
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Archiving Cards
In this article:
Overview
Once your card is no longer actual, you should consider archiving it. Archived cards cannot be edited, but there is no difficulty in restoring them.

Example: Archived cards are marked with gray and white diagonal stripes.
Archived cards are available to for viewing by any space user.
Example: Archived cards can be viewed but cannot be edited.
By default, archived cards disappear from the space view to allow users to focus on their current work. However, nothing prevents you from displaying them.

Example: Archived cards can be shown or hidden in the space view.
Archived cards can be displayed in a space along with other cards. Use display settings to show archived cards.
Displaying archived cards
To display archived cards in the space view:
- Open the space.
- On the space top bar, select
Settings > Card types.
- At the Show archived cards position, move the toggle to the right.
If you need a more advanced search, use KanBo Search and limit the search scope to your space, select cards, and “is archived” option in search filters.
Archiving cards
See how to archive the selected card.
- Open the space.
- Open the card.
- On the top bar, select More (the three-dot menu), and then select
Archive.
- Confirm your decision with the Archive button.
Use Quick Actions to get it done faster or Bulk Actions to archive more cards at once.
If you use Bulk Actions on a group of cards containing mirror cards, all cards except the mirror cards will be archived.
Unarchiving cards
To unarchive a card:
- Open the space.
- Make sure that the option to display archived cards in space is enable.
- Find and open the archived card.
- On the top card bar, go to More (the three-dot menu), and then select
Send to space.
FAQ
Who can delete cards permanently?
Any card member can delete cards permanently unless this option is locked by the space owner.
Can anyone delete a space?
Only space owners can delete spaces.
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