Inviting External Users to KanBo (Office 365)

Only the space owner can add external users to the space. 

If your organization performs a type of work that involves sharing documents or collaborating directly with vendors, clients, or customers, then you might want to use the external sharing features of KanBo. It will create a possibility for you to share content with people outside your organization, who do not have licenses for your Microsoft Office 365 subscription.
Note that in this case a KanBo license is consumed for the guest user.


To add external users, you must have the Adding Users role assigned.

You can invite external users from different companies that use Office 365 or users with Windows Live ID. If your user to be invited is using a non-Microsoft email, he needs to register it as a Live ID.

Sharing KanBo with the guest users

When you share a site with external users, you send them an invitation that they can use to log into your site. You can send these invitations to any email address with Microsoft Live ID. When the recipient accepts the invitation, they can log in using either a Microsoft account or a work or school account. When you share a site, you can select the type of permissions you want that person to have on the site.

Watch our guide or follow the instruction below

*Video guide was recorded on the older KanBo version, you may notice some visual changes.

To invite external users to the KanBo space:

  1. Open the space.
  2. Select Users.
  1. Click Add user in the Visitors section.
  1. Select Guest user invitation.
  2. Type an email of the guest and click Invite a guest.

Receiving an invitation to the KanBo space

You will receive an email with the invitation.

  1. Click on the Accept invitation button.
  1. Accept review permissions.

In a moment you will be redirected to KanBo.

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