KanBo Hierarchy

KanBo is a work coordination platform with a structured organisational model consisting of workspaces, spaces and cards, designed to improve the organisation’s workflow. This hierarchical model aims to streamline work coordination, improve task visibility, and enhance project management through a well-organized enterprise framework.

Users can be assigned to each of the above elements with roles appropriate to their position. KanBo features are tailored to the needs of users at each position in the company.


KanBo Platform

The KanBo environment you use contains the work of the entire enterprise. It is a huge platform made up of elements that reflect the structural units of your company. Thanks to the hierarchical system, you see only the part of the company’s resources that concerns you.

KanBo users can be assigned administrative KanBo Roles, such as Adding Users or Global Settings.


The function of workspaces as the broadest containers, separating different areas of work within an organization, such as different teams or clients, is to provide a clear overview of the organizational structure. It contains spaces and organizes them in one place, making it easy to navigate and collaborate.

workspaces in kanbo

Users can decide who can access and view the workspace, providing control over privacy and team participation. There are three levels of access to workspaces: owner, member, and visitor.



The primary areas where actual work processes occur are spaces. They exist within the workspaces. Spaces typically represent projects or specific areas of focus and facilitate collaboration in a digital environment.

Spaces encapsulate cards, which are the basic KanBo units representing tasks or goals. Cards can be arranged in a highly customizable way with different space views. Spaces visually represent workflow and allow users to manage and track tasks.

The hierarchy is also reflected in spaces where there are three roles with different levels of access to the space: owner, member and visitor.


The most fundamental units of KanBo are cards, serving as representations of tasks or other items that need to be tracked and managed. They contain essential information such as notes, files, comments, and to-do lists. Their flexible structure allows them to be adapted to any situation.

They can be assigned to specific space users, promoting clear accountability and making it easier to manage and complete tasks. There are two types of card users: responsible person and co-worker.

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