Notification Settings

KanBo licenses having this feature:

Free

Team

Professional

Business

Enterprise

Strategic

Notifications are audio and visual alerts that users receive when something happens in KanBo that is relevant to them. There are three notification settings that you can adjust to your current needs. Customize your notification settings to maintain communication hygiene.

In this article:

Notification detail level

You can set one of three notification levels. Choose an option to see only the notifications you want:

  • Everything – This level notifies about everything that is related to the following card/status/custom field/space and mentions.
  • Relevant – A mix of the most relevant activities, including messages and mentions.
  • Messages – Messages from followed cards only and no other activity (including mentions from other cards).

Notification levels are described in detail below.

To change the notification detail level:

  1. On the Sidebar, select Notifications.
  2. Go to More, and select Settings.
  3. On the Detail level drop-down menu, select the chosen option.

The detail level will work from the date when you change the settings. It will not work for notifications that you have received before configuration.

Everything

This level shows everything that is an activity in followed space/status/custom field/card:

  • Creating/deleting a card/space
  • Duplicating a card/space
  • Adding users to a card/space
  • Changing the status of a card
  • Adding a document to a card/space (if the document is an image, its thumbnail is displayed in the stream)
  • Deleting/removing a document from a card/space
  • Archiving and restoring a card
  • Creating, deleting, or modifying a card element
  • Adding, removing, or changing a card date
  • Creating and deleting checklist items
  • Marking a checklist item as complete/incomplete
  • Mention users in a checklist item
  • Creating, deleting, or editing the card status/custom field
  • Adding relations to cards
  • Sending/deleting a message
  • Upcoming card date notification
  • Adding/removing a card mirror

Relevant

This level shows a mix of the most relevant activities in followed space/status/custom field/card:

  • Creating/deleting a card/space
  • Duplicating a card/space
  • Adding users to a card/space
  • Changing the status of a card
  • Adding a document to a card/space (if the document is an image, its thumbnail is displayed in the stream)
  • Deleting/removing a document from a card/space
  • Archiving and restoring a card
  • Upcoming card date notification
  • Sending a message
  • Mentions of you

Messages

This level looks like a chat and shows:

  • Sending messages in cards, you are following
  • Mentions of you

Email notifications

If the email notification option is enabled, you will receive an email with information about the number of unread notifications. You can set it to receive an email every:

  • 15 minutes,
  • 60 minutes,
  • 24 hours.

To change the email notification settings:

  1. On the Sidebar, select Notifications.
  2. Go to More, and select Settings.
  3. On the Email notifications drop-down menu, select the chosen option.

Remember to add an email address to your user profile.

Notification sound

Decide whether you prefer sound notification or silent mode.

To change the notification sound settings:

  1. On the Sidebar, select Notifications.
  2. Go to More, and select Settings.
  3. Use the Notification sound toggle button to turn the sound on or off.

FAQ

Yes, it is possible to see the exact date and time of an activity by hovering over the date displayed.

Yes, you can add bookmarks to important actions in the activity stream to save them for future reference.

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