Space Access and Permissions
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When collaborating on projects, it’s important to have clear and defined levels of access and permissions in the space. This ensures that space users have the appropriate level of access to complete their tasks while also protecting sensitive information.
There are 3 levels of access to a space:
- Owner
- Member
- Visitor
Each time you want to add a user to the space, you need to decide what level of access to the space the user will need.
Only space users can see and enter the space. The space is invisible to other users.
Space users permissions
Each level of access to the space is associated with different permissions. These are listed in the following table.
| Owner | Member | Visitor | |
|---|---|---|---|
| See space views |  | | |
| Create space views | | personal views only | personal views only |
| See the space activity stream | | | |
| Export space to file | | | |
| Follow space/grouping/card | | | |
| Chat | | | |
| Card actions | all | all | comments only |
| Space details | see and manage | see | see |
| Archive | see and manage | see and manage | see |
| Space documents | see and manage | see and manage | – |
| Manage space users | | – | – |
| Manage custom fields | | – | – |
| Manage card statuses | | – | – |
| Space settings | | – | – |
See how to:
FAQ
Can I change the level of access to the space?
Yes, you can manage space access if you are the space owner.
Can I give access to specific KanBo platform areas to individual users?
Yes, use KanBo roles to decide who is responsible for different KanBo areas like global settings or document sources.
Is it possible to see the space while not being assigned to it?
To view the space, you must be a space user, which means you have one of three levels of access to this space.
Can I invite external users to a space?
Yes. You can add external users to a shared space type.
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