Report a problem
Go to KanBo Website

Space Views

This post is also available in: Deutsch

Space is the new name for the board.
Welcome to the KanBo 3.0 release!

In this article:

Overview

The space view is a visual representation of the contents of a space. It allows you to present the same cards arranged in different ways, depending on what you need at the time. For example, a space view can look like a calendar, a table, or a mind map.

There are 10 different space views types in KanBo. Depending on the view you select, the space content is displayed as follows. See space views of our Green Week space example in the video below.

There are seven standard types of space views:

  • Kanban view – A collection of cards grouped horizontally. Ideal for task status tracking. An additional option is the Kanban Swimlanes, which is a two-dimensional view of card grouping (vertical and horizontal).
  • List view – Vertically oriented way of grouping cards. Cards are displayed in groups one after the other in a column.
  • Table view – A way of displaying cards as rows in a table. It can resemble an Excel spreadsheet. This view is best for projects with a lot of data to keep track of.
  • Calendar view – This view shows you all the cards that are time-related. Use this view if you have tasks with specific deadlines. You can easily organize your schedule.
  • Gantt chart view – A bar chart that shows you a work schedule. Use this view if you are working on a project with a lot of dependencies and want to see how tasks are progressing in relation to each other.
  • Mind map view – A graphical representation of the relationships between cards. The most personalized and creative way to plan and organize tasks.
  • Timeline view – Visual representation of cards focused on the order of tasks. Use this view if you need to prioritize your tasks and focus on what needs to be done first.

Three advanced types of space views:

  • Time Chart view – The essential metrics for measuring the efficiency of your processes based on card realization in time.
  • Forecast Chart view – A data-driven forecast to predict the future progress of your work by comparing different scenarios for completion.
  • Workload view – Available soon!

Remember, you can add many space views and switch between them as needed, depending on the task or project you are working on.

The Kanban view is always created automatically. 

Take advantage of KanBo’s capabilities by using the different space views in your daily work.

How to choose the right space view?

By considering the unique features of each space view, you can choose the best one that will help you organize your tasks and work more efficiently. Read about what to follow when choosing a view later in the article.

Firstly, consider the type of task you are working on.

If your project requires a visual representation of the different stages of the workflow, the Kanban view may be the best choice. The List view might also work well if you prefer vertical to horizontal orientation. On the other hand, if you need to track and manage detailed information for a large number of cards, the Table view is a better option.

If your tasks are time-related, the Calendar view may be the perfect fit for you. You can easily see when tasks are due, and you can plan accordingly. A more advanced option is the Gantt chart view, which allows you to show cards from a broader perspective. It is very useful when managing cards that have specific start and end dates, making it an excellent option for project managers. 

If your work involves complex relations between cards, the Gantt chart view will prove to be a good choice again. A slightly different, more individual, and creative approach to card relations can be found on the Mind Map view. It’s a wonderful tool for showing dependencies between tasks. You can easily visualize these connections and plan your work accordingly.

Additionally, when you want to focus on the cards only, apart from the relationships between them, to prioritize the tasks to be done, choose the Timeline view.

Lastly, be sure to take into account your personal preferences. Some space views may be more visually appealing or intuitive to use for you. Note the rich customization possibilities of each of them. Moreover, you can always use the personal view option. Save your own display settings as an additional view if you need a different perspective from the rest of the team.

Overall, choosing the best space view in KanBo is a crucial step in managing your work effectively. By considering the type of task, time sensitivity, complexity, and personal preferences, you can select the space view that suits your needs best. Don’t be afraid to experiment with different views to find what works best for you and your team.

Adding space views

Only space owners can add shared space views, but any space user can add personal space views.

When a new space is created, a standard Kanban view with grouping by statuses is already generated. Don’t stop there and use the possibilities of the other space views in KanBo.

To create a new space view:

  1. Open the space.
  2. On the top space bar, go to the space view, and then select + Add view.
  3. Select the space view type.
  4. Enter the name, and then select Add.

You can decide if the space views are personal or shared.

Changing the order of space views

Arrange the space views according to your preference and frequency of use. The first shared space view on the list is the default space view, which will open every time you enter the space.

To change the order of space views:

  1. Open the space.
  2. On the top space bar, go to the space view.
  3. Drag the selected space view and move it to the new position.

Deleting space views

Only space owners can delete shared space views.

Deleting the space view will not delete your cards.

To delete a space view:

  1. Open the space.
  2. On the top space bar, go to the space view.
  3. On the selected space view, go to More (the three-dot menu), and then select Delete.

 If the space has only one view, you cannot delete it.

FAQ

Spaces are collections of cards that allow you to organize and visualize work. A space can be a product, project, resource, or organizational structure that is under continuous development. One space can have many different space views.

Yes, follow the space to get a notification about every space action.

Yes, you can duplicate a space or make a space template using an existing space. Then you can create new spaces based on that template.

Was this article helpful?

Please, contact us if you have any additional questions.