Workspace Access and Permissions
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In this article:
Overview
When collaborating on projects, it’s important to have clear and defined levels of access and permissions in the workspace. This ensures that workspace users have the appropriate level of access to complete their tasks, while protecting sensitive information.
There are 3 levels of access to a workspace:
- Owner
- Member
- Visitor
Example: HR workspace users.
Each time you add a user to the workspace, you must decide what level of access to the workspace the user will need.
Only workspace users can see the workspace. It is invisible to other KanBo users.
Workspace users permissions
Each level of access to the workspace is associated with different permissions. These are listed in the following table.
| Owner | Member | Visitor | |
|---|---|---|---|
| see workspace |  |
|
|
| leave workspace | |
|
|
| manage workspace users | |
– | – |
| manage folders | |
– | – |
| add spaces | |
– | – |
| rename workspace | |
– | – |
| delete workspace | |
– | – |
Managing workspace users
To change the user’s level of access to the workspace:
- Open KanBo.
- On the Sidebar, go to Workspaces & Spaces
, and then select the workspace. - Select the user icon .
- On the desired workspace access level, go to Add user, select the user, and then confirm with + Add selected.
, and then select the workspace.
.Any change in permissions on a workspace is applied in real-time.
Learn how to:
FAQ
Can workspace members manage user permissions in a workspace?
No, only workspace owners can manage workspace users.
Can I see the workspaces that I am not a member of?
No, you can only see workspaces you have access to.
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