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Display Settings

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In this article:

Overview

Display settings refer to a set of customizable options for personalizing your space view. With display settings, you can add or remove card details, and change the appearance of space views to fit your workflow. Display settings allow you to highlight what you want to see and hide what is unnecessary to help you focus on what’s important. 

Display settings let you can change the appearance of:

Remember that each space view has its own characteristics and different display settings options.

Display settings are located on the top space bar.

Example: The display settings of Kanban view. 

Every space user can change the display settings of their personal space view, but only space owners can change the display settings of the shared space views.

If any modification is applied to an existing view you will see the notification about unsaved changes. It appears at the top of the space.

If you want to keep the changes, choose to save the space view. If you choose to discard your recent steps, the space view will not be overwritten with changes.

You cannot save the changes to the shared space view if you are not the space owner.

Card details

Each card has a card details section in its structure. There you can find features like custom fields, users, card statuses, etc. The same information can be viewed on the card front. You do not need to enter the card to check it. Use display settings to show the essential details.

Card detail can be displayed in a space view:

  • As an icon on the card front (Kanban view, List view, Mind Map view)
  • As a column (Table view, Gantt Chart view).

Example: Optional card details on the card front (parent card, labels, to-do).

Example: Optional card details as columns in the Table view (card status, responsible person, label, to-do, due date, card completion).

Available card details to show:

  •   Start date – the date set for the start of the card
  •   Due date – the date set for the end of the card
  •   Creation date – the date of card creation
  •   Completed date – the date of changing the card status to Complete
  •   Age – number of days since card creation
  •   Card status – the icon with the name of the card status
  •   List – all card lists the card belongs to
  •   Label- all labels assigned to the card
  •   Subcard – number of subcards (completed/all)
  •   Default parent – the name of the default parent card
  •   Previous card – the name of the related previous card
  •   Number of items from to-do list (completed/all)

The order in which the card details are displayed on card fronts depends on the order in which they were added.

If you want to see precise information about cards at a glance, add card details using the display settings menu. Not all card details are available to show in every space view.

To add a card detail:

  1. Open the space.
  2. On the top space bar, go to Display settings > Card details.
  3. Select the + button in the right corner, and then select the desired position.
  4. On the display settings notification, select Save.

To remove a card detail:

  1. Open the space.
  2. On the top space bar, go to Display settings > Card details.
  3. Hover over a card detail, and then go to More (the three-dot menu).
  4. Select Remove.
  5. On the display settings notification, select Save.

Card sorting

Space views that allow card grouping also offer the option to sort cards within groupings. Sorting cards means changing the order in which they are displayed within a grouping.

You can sort cards within groupings by:

  • Position (default)
  • Name
  • Start date
  • Due date
  • Complete date
  • Oldest 
  • Newest

By default, cards are sorted by position, which is manually arranged.

To change the way cards are sorted:

  1. On the top space bar, go to Display settings > Sort by.
  2. Select the desired way of sorting cards.
  3. On the display settings notification, select Save.

Grouping display settings

Space views that offer card grouping also have the option to collapse groupings.

To collapse a grouping:

  1. Depending on the space view, you can collapse a grouping with the or button.
  2. On the display settings notification, select Save.

Sometimes you may have empty groupings that you don’t use at the moment, which can take up room in your space view.

To hide empty groupings:

  1. On the top space bar, go to Display settings.
  2. Switch the toggle to Hide empty groups.
  3. On the display settings notification, select Save.

This option is available in the Kanban view, Table view, and List view.

You cannot hide empty groups when using Kanban Swimlanes (two-dimensional grouping).

Read about other grouping settings you can manage.

Card types

The display settings allow you to choose which cards types are displayed in the space view.

  • Standard cards – independent tasks (cards without parent card)
  • Subcards – cards that have parent cards – the subwork
  • Archived cards – archived cards are marked with blue stripes

To select the card types in the space view:

  1. On the top space bar, go to Display settings > Card types.
  2. Switch the toggle of card types you want to see in this space view.
  3. On the display settings notification, select Save.

Expanding subcards

There is an option to show subcards on the card front. You can turn these options on permanently using display settings. You can also preview each card individually.

To expand subcards in the space view:

  1. On the top space bar, go to Display settings.
  2. Switch the toggle to Expand subcards.
  3. On the display settings notification, select Save.

To preview subcards from a specific card:

  • All you need to do is to go to select the Subcard detail on a card front.

You can hide subcards back in the same way. This option is available in the Kanban view, List view and Mind Map view.

FAQ

When you change display settings in space view, there is an option to save, discard the changes, or save it as a personal space view. Only you can see a personal view, but every card action will be visible to everyone in the space.

The display settings menu is located on the top space bar by the gear icon.

Hiding empty groupings completely hides the empty groupings from the space and collapsing empty groupings only minimizes them to take up less space.

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