Notifications are sound and visual alerts that users receive when something important happens. They are updates that inform users of changes related to the cards and spaces they are following. This can include card status changes, comments, attached files, and more.

When something important happens in KanBo, you will get a sound and visual notification. There is a bell icon with a counter on the Navigation Panel. The counter indicates the number of unread notifications associated with you.

Notifications allow you to keep track of past actions related to your user’s context. You can receive information about:

Open the Notifications section

To open the notification center click on the bell  icon on the Navigation Panel.

Once you mark a notification as read by ticking the box, it will disappear from the Notifications section.

History of notifications

As long as all your notifications are marked as read, you will not see anything in the notification center. What if you need to go back and review an old notification?

To open the history of notifications:

  1. Open the Notification section.
  2. Click on the three-dot menu button.
  3. Select  Show all

Mark all as read

The Mark all as read option in the Notifications section allows you to determine all unread notifications as read with a single click.

To mark notifications as read:

  1. Open the Notifications section.
  2. Click on the three-dot menu button.
  3. Select  Mark all as read.

Mark a notification as unread

You can see all the notifications you have ever received at the All section. You can mark a notification as unread. Such a notification will be visible again in the Notifications section and the notifications counter again.

To mark a notification as unread:

  1. Open the Notifications section.
  2. Go to the All section.
  3. Hover the cursor over a notification.
  4. Click on the three-dot menu button.
  5. Select Mark as unread.

Notifications settings

There are three notification options you can set as you like:

  • detail level
  • email notifications
  • notification sound

Go to the notification settings:

  1. Click on the three-dot menu button at the notification center.
  2. Select Settings.

Detail level

You can set one of three activity detail levels. Choose an option to see only the notifications you want. 

The notification detail levels are as follows:

  • Everything: this level shows everything that is a space or card activity.
  • Relevant: you will see a mix of the most relevant card activity, including comments.
  • Comments: comments only and no other activity (including mentions).

Find out the exact differences between detail levels.

The detail level will work from the date when you change the settings. It will not work for notifications that you have received before configuration.

Email notifications

If the email notification option is enabled, you will receive an email with information about the number of unread notifications. You can set it to receive an email every:

  • 15 minutes,
  • 60 minutes,
  • 24 hours.

Remember to add an email address to your user profile.

Notification sound

Use the toggle button in the notification settings to turn the sound on or off.


You will receive notifications when someone mentions you in a card or chat message, there is a new action in a card, list, or board you are following, a card date is approaching (if you are following the card), and when you are added or removed from a board.

You can turn the sound on or off by toggling the sound option in the notification settings.

Yes, you can mark a notification as unread or enter the notification history to view the previous ones.

Yes, you can enable email messages about unread notifications in KanBo. Please note that you will only receive an email if you have not read any notifications in KanBo. If you are active in KanBo and read notifications regularly, you will not receive an email about them.

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