Space Types
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In this article:
Overview
Space types differ in terms of privacy settings. They can be open to all workspace users, require a selection from among them, or even allow people outside the organization to be invited.
This means that you can define the users of each space within the workspace independently.
There are three space types:
Another thing is the privacy settings for the space documents source. These also depend on the type of space you choose.
Where can I check the space type?
To see the space type:
- Open the space.
- On the top space bar, go to More (the three-dots menu).
- Select
Settings > General.
Example: General space settings.
Standard spaces
The most common type of space is a standard space. All workspace users join it automatically during the space creation. Standard space users are inherited from the workspace.
Workspace users = space users:
Example: If you don’t want to narrow the workspace user base, choose the standard space. Standard space is visible for all workspace users. Use it for common topics, such as the Work Schedule.
All the workspace users (except for the visitors) have access to the standard space documents.
Private spaces
Private spaces allow for narrowing the workspace user base. Space owners can decide which workspace users will join and even see it.
Selected workspace users:
Example: Recruitment space inside the HR workspace, or New contract in the department.
Only the private space users (except for the visitors) have access to the private space documents.
Shared spaces
Shared space is the type of space that allows space owners to add any user they need, not only from the workspace, not only from the organization but also from the outside.
Selected workspace users + external users:
Example: Video commercial space inside the Marketing workspace. Use this type of space when you need to invite users from another workspace, or hire additional subcontractors.
Only the shared space users (except for the visitors) have access to the shared space documents.
Microsoft Teams integration
KanBo can be combined with the Microsoft Teams application. Spaces correspond to Channels. This means that joining a particular Channel is the same as joining the corresponding space in KanBo. What’s more, documents that appear in those Channels will automatically find their way into the corresponding KanBo spaces, and the other way around.
Integration with MS Teams enables the creation of new types of spaces and workspaces.
See the Create a Space to Work video explaining this dependence.
Private and shared space types require KanBo to be connected to the Microsoft Teams. This means that in order to be able to create these types of spaces, you must select the option to connect to MS Teams while creating a space.
What’s more, to be able to create a space connected to MS Teams, your workspace must also have such a connection. This option should be checked when creating a workspace.
Learn more about:
FAQ
How can I recover archived cards?
To unarchive the card you must go to the space archive and send the card back to the space.
Who can delete cards permanently?
Any card user can delete cards permanently unless this option is locked by the space owner.
How to prevent other users from accidental card deletion?
As the space owner, you can disable the ability to delete cards for other users. This option is located in the space settings.
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