KanBo Search

KanBo includes a search tool that allows you to quickly find information and content within the platform. It allows to search for specific keywords or phrases. You can also use advanced search options, such as search filterssorting and commands to narrow down the results. 

KanBo will always show you results from Boards where you have at least a view permission. Results from Boards where you do not have access will never be shown. This rule applies to cards as well as to documents.

KanBo search is based on its own search engine and the search engine built into SharePoint/Office365. 

Opening and closing the KanBo Search

The search tool is accessible from the main navigation bar. Press the loupe icon on the right to open the KanBo Search. 

For closing press the Escape key or the loupe icon again.

Search sections

KanBo compiles the search results into one easy to understand result page, which consists of 6 sections:

  1. Cards
  3. Documents
  4. Boards
  5. Board collections
  6. Users

You can use it in both Board view (current board) and Boards view (all boards). Keep in mind that the results will be different in these two situations. The Board view has only 4 sections: Cards, Comments, Documents, Users.

1. Cards

In this section, you will find all cards that are matching your search phrase. They are ordered by a very sophisticated algorithm that computes your card personal relevancy based on your KanBo usage and the behavior of other users around found cards.

Besides that, you will also see parts of the card’s content with the highlighted search phrase so you can better understand why you see a particular card in your results.


This section will show you all comments which contain your keyword. 

3. Documents

Whenever you attach a document to a card, KanBo keeps track of that document. In this section, you will find documents that are or were attached to cards. The results are sorted by the same algorithm as the cards in the previous section since most of the documents are related to the context of the cards, which by definition is the KanBo DNA. 

In the search results you will see both documents with the searched phrase in their name and in their content.

4. Boards

This section will show you all boards which contain your keyword in its name or contents (description, cards etc.).

There are many search results of the “IT” password query. Some of them contains “it” part in words like Complexity or Visitor.

This phrase is a good example to use wildcards search in which capitalization matters.

5. Board Collections

This section will show all Board Collections to which you have access and which contain your keyword in its name or description.

6. Users

If the Display Name of a user contains the search phrase they will be displayed here. 

Check out also additional options on found users like Show Profile or MyBoard.

To open this menu just hover over a User and press three dots button on the corner when it appears.


Try to use search filters to narrow down your search results. You can use search commands to precise your query. Change search sorting if the date is significant in this query.

Yes, you can limit your scope to current board by ticking the box on the right.

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