Work Progress Calculation

See a simple way you can visualize your work progress.

The indicator on every list summarizes how much work was completed based on the assumption that all cards take a similar effort to the execution. 

If any card or its portions (SubItem or SubCard) are completed, you will see a counter at the head of the list. The circle over list icon representing percentage of work done for every list. 

Another circle over the card status icon shows the card realization progress.


The best way to understand it is to use an example:

There is a board with card grouping by users option selected. The view shows you one list for each user. Let’s look at the first list.

  • Public Transport Reform Idea,
    2 SubItems and 3 SubCards, status – Information

  • Green Building Project,
    0 SubItems and 0 SubCards, status – Not started

  • Green Building Project 2,
    5 SubItems and 0 SubCards, status – Not started

  • Low-carbon materials,
    0 SubItems and 2 SubCards, status – In progress

Here are some example cards:

Now you can see what will happen when we start to complete these cards or its SubCards and SubItems.

Card 1

Public Transport Reform Idea

This card has Information status. It means that it will not be included in the work progress calculation.

It does not matter what happened with SubCards and SubItems of that card. As you can see, one of SubItems was completed but it makes no changes with the list.

Cards with Information status are not taken into account in the work progress calculation.

Card 2 

Green Building Project

This card has no SubItems or SubCards. Its initial status was Not started. After changing the status to Completed:

  • the list will show 33% bold circle over user’s avatar
  • the card will show 100% bold circle over status icon

Why 33%? We have three cards taken into account. 100% means all work done.
100% / 3 = 33 % per card

Notice that completed card moves to the bottom of the User list.

Card 3

Green Building Project 2

33% from the whole card are split between 5 SubItems:
33% / 5 = 6.6% per SubItem.

Completing each SubItem will add 6.6% to the percentage counter at the top of the list.

Now you can see one of five SubItems completed and there is:

  • 39.6% bold circle over user’s avatar
  • 20% bold circle over card status icon

If you set the card status to completed before all SubItems or SubCards are marked as completed, the algorithm will ignore them. The percentage counter at the top of the list will add the whole card portion of completion which is 33% in this scenario.

Card 4

Low-carbon materials

33% are split between 2 SubCards:
33% / 2 = 16.5%

If one SubCard is completed KanBo will ad 16.5% to the percentage counter at the top of the list.

One of two SubCards is completed, that is why we have:

  • 56.1% bold circle over user’s avatar
  • 50% bold circle over card status icon

Some final words:

We are aware that this approach is not always right since treating a SubItem similar to a SubCard is mostly wrong, but our intention was to give you a rough estimate.

Please note that this works for lists in any type of the available grouping views KanBo provides.


Card status is a feature that shows the progress of a card realization and indicate what stage your tasks are in.

Every card front has a circle around the status icon, which shows the work calculation progress.

The Information status is used for cards that contain important information but are not executable. It does not represent the progress of completing a card.

You can change the status of a card by dragging and dropping it to a different status list, or by selecting a new status at the card details section or by using Quick Actions menu.

Card can symbolize a simple task or be divided into smaller steps to perform. These steps can be represented by ToDo list’s SubItems or SubCards in child card groups.

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